PENTATHLON COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING FEBRUARY 21, 2024
6:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.pentathloncdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center – Conference Room 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193
REGULAR BOARD MEETING
February 21, 2024
6:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
October 18, 2023 Regular Board Meeting	Page 2
Old Business
Staff Report, as Required
New Business
Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget	Page 6
Consider Resolution No. 2024-02 – Adopting an Electronic Signature Policy	Page 13
Discussion Regarding Ethics Training Requirement	Page 16
Administrative Matters
Board Members Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

PENTATHLON COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in the XXXX Court
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

10/06/2023

Affiant further says that the newspaper complies with all legal	for  publication  in  chapter	50,  Florida

	-!Jdl 

(SEAL)
GUILLERMO GARCIA personally known to me

PENTATHLON COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
OCTOBER 18, 2023

CALL TO ORDER

District Manager Nancy Nguyen called the October 18, 2023, Regular Board Meeting of the Pentathlon Community Development District (the “District”) to order at 6:01 p.m. in the Kendall Executive Center Second Floor Conference Room located at 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on October 6, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairwoman Grissobelle Reyes-Obando, Vice Chairman Andre Goins, and Supervisors Michael Hunt and Julio Obando constituted a quorum and it was in order to proceed with the meeting.
Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and District Counsel Liza Smoker of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments for items not on the agenda.
APPROVAL OF MINUTES
May 11, 2023, Regular Board and Public Hearing
Ms. Nguyen presented the May 11, 2023, Regular Board Meeting and Public Hearing minutes and asked if there were any comments and/or changes.
There being no changes and/or comments, a motion was made by Mr. Hunt, seconded by Ms. Reyes- Obando and unanimously passed approving the May 11, 2023, Regular Board Meeting and Public Hearing minutes, as presented.

OLD BUSINESS
Staff Report, as Required

There was no staff report at this time.

NEW BUSINESS
Page 1 of 4

Consider Resolution No. 2023-05 – Adopting a Fiscal Year 2022/2023 Amended Budget

Ms. Nguyen presented Resolution No. 2023-05, entitled:

RESOLUTION NO. 2023-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2022/2023 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER
189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen provided an explanation for the document. She indicated that there was an operating fund balance of approximately $224,000 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Ms. Reyes-Obando, seconded by Mr. Goins and unanimously passed adopting Resolution No. 2023-05, as presented, thereby setting the amended/revised budget for the 2022/2023 fiscal year.

Consider Resolution No. 2023-06 – Adopting a Records Retention Policy

Ms. Nguyen presented Resolution No. 2023-06, entitled:
RESOLUTION 2023-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT PROVIDING FOR THE APPOINTMENT OF A RECORDS MANAGEMENT LIAISON OFFICER; PROVIDING THE DUTIES OF THE RECORDS MANAGEMENT LIAISON OFFICER; ADOPTING A RECORDS RETENTION POLICY; DETERMINING THE ELECTRONIC RECORD TO BE THE OFFICIAL RECORD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Ms. Smoker explained that this document provides that the electronic record shall be considered the official record and any paper originals are considered duplicates which may be disposed of unless required by any applicable statute, rule or ordinance, per section 668.50, Florida Statutes.
A motion was made by Mr. Goins, seconded by Mr. Obando and unanimously passed adopting Resolution No. 2023-06; thereby adopting a Records Retention Policy.

Discussion Regarding Required Ethics Training Memorandum

Ms. Smoker explained that effective January 1, 2024, elected officers, such as the District Board Supervisors, will be required to complete four (4) hours of ethics training annually. She further explained that this requirement is noted on page 1 of the Form 1, Statement of Financial Interests, which is completed annually by Board Supervisors. Ms. Smoker recommended that this training requirement be completed by July 1, annually, so that the supervisor or officer can verify compliance with the required training on his or her Form 1. Additionally, if supervisors or officers assume office on or before March 31st, they must complete the ethics training by December 31st of each year the term begins; however, if
Page 2 of 4

the term starts after March 31st, the supervisor or officer is not required to complete the required ethics training until December 31st of the following year.

Discussion Regarding 2023 Legislative Update Memorandum

Ms. Smoker explained that her firm had prepared a memorandum summarizing the legislative acts that became law during the most recent legislative session. Ms. Smoker provided the Board an explanation of the laws that pertain to the District. Ms. Smoker informed the Board that if they have any questions regarding these new laws, they may contact her office or visit http://laws.flrules.org/.

AUDITOR SELECTION COMMITTEE
Ranking pf Proposals/Consider Selection of an Auditor

Ms. Nguyen reminded the Board that during the last Board Meeting, the Board and the District Manager were appointed as the Audit Committee.

Ms. Nguyen recessed the Regular Board Meeting and simultaneously called to order a meeting of the Audit Committee at approximately 6:20 p.m. The purpose of the Audit Committee meeting is to rank and recommend, in order of preference, no fewer than three (3) audit firms to perform the required auditing services for three (3) fiscal years commencing with the 2022/2023 audit and to include a 2-year renewal option.

Ms. Nguyen explained that only one (1) audit firm had responded to the legal advertisement requesting proposals to perform annual audits for fiscal years ending 9/30/2023, 9/30/2024, 9/30/2025 and to include a 2-year renewal option for fiscal years 9/30/2026 and 9/30/2027.
Ms. Nguyen informed the Board that they had two options. They could either waive the three (3) audit proposer rule or they can start the request for proposals process again. The Audit Committee consensus was to waive the 3 audit proposer rule. Consequently, Ms. Nguyen asked the Audit Committee to waive the 3 audit proposer rule and also rank the firm of Grau & Associates #1, the only qualified and responsible firm. A discussion ensued, after which:

A motion was made by Ms. Reyes-Obando, seconded by Mr. Hunt and unanimously passed waiving the three (3) audit proposer rule and ranking the firm of Grau & Associates, deemed to be most qualified to perform the auditing services, as #1.
There being no further Audit Committee business to conduct, Ms. Nguyen adjourned the Audit Committee Meeting and simultaneously reconvened the Regular Board Meeting at approximately 6:26 p.m.

A motion was made by Mr. Goins, seconded by Mr. Hunt and unanimously passed authorizing the District Manager to engage the firm of Grau & Associates, a qualified and responsible auditing firm proposer, to perform audits for the three (3) fiscal years ending 2023, 2024 and 2025; and the fees for the fiscal years will be $3,400, $3,500 and $3,600, respectively; and to provide in the engagement a 2- year renewal option for the fiscal years 2026 and 2027; and the fees for the option years, subject to fee adjustments for inflation, will be $3,700 and $3,800, respectively.

ADMINISTRATIVE MATTERS
Staff Report, as Required

There was no staff report at this time.

BOARD MEMBER & STAFF CLOSING COMMENTS

Ms. Nguyen stated that unless an emergency were to arise, the Board would not need to meet until February 21, 2024.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Reyes-Obando, seconded by Mr. Hunt adjourning the Regular Board Meeting at approximately 6:28 p.m. There were no objections.

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Pentathlon Community Development District (the “District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2.  A Public Hearing is hereby scheduled for May 15, 2024 at 6:00 p.m. in the Kendall Executive Center, Conference Room located at 8785 SW 165thAvenue, Suite 200, Miami, Florida 33193, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 21st day of February, 2024.

ATTEST:	PENTATHLON
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Pentathlon Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
ADMINISTRATIVE ASSESSMENTS	71,267	
MAINTENANCE/INFRASTRUCTURE IMPROVEMENT ASSESSMENTS	 ,042	
DEBT ASSESSMENTS	212,860	
INTEREST INCOME	720	
		
TOTAL REVENUES	$	293,889	
		
EXPENDITURES		
MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS		
IMPROVEMENT CONTINGENCY	7,000	
ENGINEERING/INSPECTIONS	1,500	
TOTAL MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS	$	8,500	
		
ADMINISTRATIVE EXPENDITURES		
SUPERVISOR FEES	6,000	
PAYROLL TAXES (EMPLOYER)	480	
MANAGEMENT	34,656	
SECRETARIAL	3,000	
LEGAL	8,500	
ASSESSMENT ROLL	6,000	
AUDIT FEES	3,500	
INSURANCE	7,100	
LEGAL ADVERTISING	1,700	
MISCELLANEOUS	850	
POSTAGE	225	
OFFICE SUPPLIES	475	
DUES & SUBSCRIPTIONS	175	
TRUSTEE FEES	3,600	
CONTINUING DISCLOSURE FEE	350	
WEBSITE MANAGEMENT	1,500	
		
TOTAL ADMINISTRATIVE EXPENDITURES	$	78,111	
		
TOTAL EXPENDITURES	$	86,611	
		
REVENUES LESS EXPENDITURES	$	207,278	
		
BOND PAYMENTS	(200,088)	
		
BALANCE	$	7,190	
		
COUNTY APPRAISER & TAX COLLECTOR FEE	(5,863)	
DISCOUNTS FOR EARLY PAYMENTS	(11,727)	
		
EXCESS/ SHORTFALL 	$	 10,400 	
		
CARRYOVER FROM PRIOR YEAR	10,400	
		
NET EXCESS/ SHORTFALL 	$	-	

DETAILED PROPOSED BUDGET
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023 ACTUAL	
FISCAL YEAR 2023/2024 BUDGET	
FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	
ADMINISTRATIVE ASSESSMENTS	69,117	70,530	71,267	Expenditures Less Interest & Carryover/.94	
MAINTENANCE/INFRASTRUCTURE IMPROVEMENT ASSESSMENTS	10,639	9,042	9,042	Expenditures/.94	
DEBT ASSESSMENTS	213,810	213,636	212,860	Bond Payments/.94	
INTEREST INCOME	8,430	360	720	Interest ProMected At $60 Per Month	
					
TOTAL REVENUES	$	301,996	$	293,568	$	293,889		
					
EXPENDITURES					
MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS					
IMPROVEMENT CONTINGENCY	0	7,000	7,000	Improvement Contingency	
ENGINEERING/INSPECTIONS	1,105	1,500	1,500	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS	$	1,105	$	8,500	$	8,500		
					
ADMINISTRATIVE EXPENDITURES					
SUPERVISOR FEES	2,400	6,000	6,000	No Change From 2023/2024 Budget	
PAYROLL TAXES (EMPLOYER)	184	480	480	ProMected At 8 Of Supervisor Fees	
MANAGEMENT	32,676	33,648	34,656	CPI AdMustment (Capped At 3 )	
SECRETARIAL	3,000	3,000	3,000	No Change From 2023/2024 Budget	
LEGAL	6,348	8,500	8,500	No Change From 2023/2024 Budget	
ASSESSMENT ROLL	6,000	6,000	6,000	No Change From 2023/2024 Budget	
AUDIT FEES	3,600	3,700	3,500	Approved Amount For 2023/2024 Audit	
INSURANCE	6,134	6,600	7,100	Fiscal Year 2023/2024 Expenditure Was $6,594	
LEGAL ADVERTISING	261	600	1,700	Costs Will Increase Due To Closing Of The Miami Business Review	
MISCELLANEOUS	798	850	850	No Change From 2023/2024 Budget	
POSTAGE	135	225	225	No Change From 2023/2024 Budget	
OFFICE SUPPLIES	200	500	475	$25 Decrease From 2023/2024 Budget	
DUES & SUBSCRIPTIONS	175	175	175	No Change From 2023/2024 Budget	
TRUSTEE FEES	3,400	3,600	3,600	No Change From 2023/2024 Budget	
CONTINUING DISCLOSURE FEE	350	350	350	No Change From 2023/2024 Budget	
WEBSITE MANAGEMENT	1,500	1,500	1,500	No Change From 2023/2024 Budget	
					
TOTAL ADMINISTRATIVE EXPENDITURES	$	67,161	$	75,728	$	78,111		
					
TOTAL EXPENDITURES	$	68,266	$	84,228	$	86,611		
					
REVENUES LESS EXPENDITURES	$	233,730	$	209,340	$	207,278		
					
BOND PAYMENTS	(203,805)	(200,818)	(200,088)	2025 P & I Payments Less Earned Interest	
					
BALANCE	$	29,925	$	8,522	$	7,190		
					
COUNTY APPRAISER & TAX COLLECTOR FEE	(2,824)	(5,864)	(5,863)	Two Percent Of Total Assessment Roll	
DISCOUNTS FOR EARLY PAYMENTS	(10,898)	(11,728)	(11,727)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	16,203	$	(9,070)	$	(10,400)		
					
CARRYOVER FROM PRIOR YEAR	0	9,070	10,400	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	16,203	$	-	$	-		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
10,973	
100	
500	
ProMected Interest For 2024/2025	

NAV Tax Collection	
203,805	
200,818	
200,088	

2025 P & I Payments Less Earned Interest	

Total Revenues	
$	214,778	
$	200,918	
$	200,588		

EXPENDITURES					

Principal Payments	
120,000	
130,000	
135,000	
Principal Payment Due In 2025	

Interest Payments	
78,380	
70,918	
65,588	
Interest Payments Due In 2025	

Total Expenditures	
$	198,380	
$	200,918	
$	200,588		

Excess/ (Shortfall)	
$	16,398	
$	-	
$	-		

Series 2012 Refunding Bonds Information

Original Par Amount =	$2,780,000	Annual Principal Payments Due =	November 1st	
Interest Rate =	1.25% - 4.5%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	April 2012			
Maturity Date =	November 2033			

Par Amount As Of 1/1/24 =  $1,595,000

Pentathlon Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2020/2021	2021/2022	2022/2023	2023/2024	2024/2025	
	Assessment*		  Assessment*		Assessment*		  Assessment*		  Projected Assessment* 	

Administrative	
$	136.28	
$	134.29	
$	133.80	
$	137.22	
$	
138.66	
Maintenance/Infrastructure	$	20.70	$	20.70	$	20.70	$	17.60	$	17.60	

Debt

$	413.52

$	415.50

$	415.97

$	415.64

$	414.13

Total

$	570.50	$

570.49	$

570.47	$

570.46	$

570.39

* Assessments Include the Following   4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information 
Total Units	514

2/11/2024 4 01 PM	IV

RESOLUTION 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

WHEREAS, the Pentathlon Community Development District (the “District”), is a local unit of special-purpose government organized and existing in accordance with the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, as amended (the “Act”), created by Ordinance No. 02-58 of the City Commission of the City of Miami, Florida enacted on May 3, 2002; and

WHEREAS, the Board of Supervisors of the District regularly directs the District Manager of the District to execute and accept certain documents on behalf of the District and it is customary for certain documents to be transmitted via electronic means endorsed with electronic signatures; and

WHEREAS, consistent with Chapter 688, Florida Statutes, the District is responsible for adopting and implementing control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of business transactions conducted using electronic commerce; and

WHEREAS, the District Board of Supervisors finds that it is in the best interest of the District to enact a policy pertaining to the use and receipt of electronic signatures.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:
Section 1.   The foregoing recitals are hereby incorporated as findings of fact of the District Board of Supervisors.
Section 2. The Board of Supervisors of the Pentathlon Community Development District hereby establishes and adopts the “Electronic Signature Policy,” as follows:

ELECTRONIC SIGNATURE POLICY
PURPOSE: The purpose of this policy is to establish and identify the criteria and requirements for the use and validation of electronic signatures on documents on behalf of and for District business in accordance with Chapter 688, Florida Statutes, “Electronic Signature Act”.

DEFINITIONS:

Electronic means technology having electrical, digital, magnetic, wireless, optical, electromagnetic or similar capabilities.

Electronic record means a record created, generated, sent, communicated, received, or stored by electronic means.

Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, or logically associated with a record and that is executed or adopted with the intent to sign the record.

Electronic transaction means a transaction that is conducted or performed, in whole or in part, by electronic means or electronic records.

Record means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and that is retrievable in perceivable form.

POLICY: This policy applies to any Electronic transaction that is a replacement for or complement to handwritten signatures on any record of or for the District, including, but not limited to, contracts, agreements, official minutes, bids, proposals and resolutions. Any Electronic record or Electronic signature may not be denied legal effect or enforceability solely because the record or signature is in electronic form. This policy does not limit the District’s right or option to require original signatures or Records in a non-electronic format as the District deems necessary or as required by appliable policies, laws or regulations.

PROCEDURE: When a document containing an Electronic signature is signed, transmitted and received the following requirements must be met:

The Electronic signature must establish sender/user authenticity. The electronic signing of a document by an individual must be accompanied by documentation that shows that the signer is the individual signing the document and the individual that has the authority to bind the entity entering into an agreement or contract with the District.

If a document has been modified or changed, the prior Electronic signature is invalid and said document requires another Electronic signature or shall be signed by hand. This is to prevent any issue that a document has been changed after it is signed.

The District Manager, or his or her designee, has the authority and responsibility for approval of any Electronic signature method utilized and shall be responsible for the implementation of control processes and procedures to ensure adequate integrity, security, confidentiality, and auditability of District business transactions conducted using electronic methods.

The Electronic signature shall include the entire name of the individual and shall be located on or near the signature block on the document being electronically signed.

The date of the Electronic signature must be captured, stored, and available for retrieval for the required retention period of the document executed.

The Electronic record must be transmitted to all parties in a format acceptable to the District Manager, or his or her designee.

Section 3.  The District Manager is hereby directed to take all actions necessary and consistent with the intent of this Resolution.

Section 4.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

Section 5.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 6.	The Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED at a meeting of the District Board of Supervisors, this 21st day of February 2024.

PENTATHLON COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chair / Vice Chair

MEMORANDUM
TO:	District Manager

FROM:	Billing, Cochran, Lyles, Mauro & Ramsey, P.A. District Counsel

DATE:	January 19, 2024

RE:	Required Ethics Training and Financial Disclosure

Ethics Training

This memorandum serves as a reminder that beginning January 1, 2024, elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts are required to complete four (4) hours of ethics training annually. The training must address, at a minimum, s. 8, Art. II of the Florida Constitution (ethics for public officers and financial disclosure), the Code of Ethics for Public Officers and Employees, and the Florida Public Records Law and Open Meetings laws.

Deadlines & Recordkeeping

The deadline to complete training for this calendar year is December 31, 2024. There is no requirement to submit proof that you have completed the training. However, the Florida Commission on Ethics recommends that Supervisors maintain a record of all completed trainings, including the date and time of completion. This documentation may be useful if Supervisors are ever required to provide evidence of training completion. The training is a calendar year requirement and corresponds to the form year. Therefore, Supervisors will report their 2024 training when filling out their Form 1 for the 2025 year.

Links to Online Training

Public Meetings and Public Records Law (2-Hour Audio Presentation). This presentation is audio only and is offered by the Office of the Attorney General. This presentation covers public records and Florida public records law. The presentation can be accessed for free. Completing this presentation will satisfy 2 of the 4 hours of required ethics training.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers. This training is presented by the Florida Commission on Ethics. The training is an overview of Florida’s Ethics Code (Part III, Chapter 112, and Article II, Section 8, Florida Constitution) geared toward Constitutional Officers and Elected Municipal Officers. Topics covered include gifts, voting conflict, misuse of office, prohibited business relationships, conflicting employment relationships, revolving door, and Amendment 12. This presentation can be accessed for free. Completing this training will satisfy 2 of the 4 hours of required ethics training.

State-Mandated Continuing Education in Ethics. This class is presented by the Florida League of Cities. The class covers Chapter 112 of Florida’s Ethics Code (2 Hours) and Florida Public Records and Public Meetings Law (2 Hours). To take this class, you must register for it, however there is no registration fee. Completing this class will meet your ethics training requirement.

“4-Hour Ethics Course”. The “4-Hour Ethics Course” is available online and presented by the Florida Institute of Government. There are three sessions. Session 1 covers Florida’s Public Records Laws (1 hour), session 2 covers Florida Government in the Sunshine Law (1 hour), and session 3 covers Florida’s Ethics Laws (2 hours). The registration fee is $79. Completing this entire course will meet your ethics training requirement.

Sunshine Law, Public Records and Ethics for Public Officers and Public Employees 2023. This seminar is offered by the Florida Bar. This seminar covers sunshine law and public records; true stories of excess corruption in the ethics world; navigating Florida public records law, privacy, ethics and social media; complaints, misuse, anti-nepotism and voting; ethics during and after public service: conflicting contractual relationships & revolving door restrictions; gifts bribes, honoraria, and expenditures. The cost for this seminar is $280. Completing this entire seminar will meet your ethics training requirement. Those Supervisors or Officers who are members of the Florida Bar may wish to purchase this option as Continuing Legal Education Credits can be earned.

We will notify you directly or through the District Manager’s office if and when other
training opportunities become available.

Form 1 or Form 6

Section 8, Article II of the Florida Constitution requires constitutional officers and certain elected public officials to file a Form 6. In the last session, the legislature expanded the requirements to include elected members of municipalities. Independent special district officials remain exempt from the requirement to file a Form 6. Elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts (including community development districts) are required to file Form 1.

For this year’s filing requirement, a completed Form 1 must be submitted prior to July 1, 2024 using the Electronic Filing System of the Florida Commission on Ethics, which can be accessed via the link at Login - Electronic Financial Disclosure Management System (floridaethics.gov). You will no longer be able to file your completed Form 1 through your local Supervisor of Elections office.

If you have any questions or need additional information about ethics training requirements or financial disclosure, please do not hesitate to contact our office.