PENTATHLON COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY Regular Board Meeting & Public Hearing
MAY 15, 2024
6:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.pentathloncdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center – Conference Room 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193
REGULAR BOARD MEETING & PUBLIC HEARING May 15, 2024
6:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
February 21, 2024 Regular Board Meeting	Page 2
Public Hearing
Proof of Publication	Page 5
Receive Public Comments on Fiscal Year 2024/2025 Final Budget
Consider Resolution No. 2024-03 – Adopting a Fiscal Year 2024/2025 Final Budget	Page 6
Old Business
Staff Report, as Required
New Business
Consider Resolution No. 2024-04 – Adopting a Fiscal Year 2024/2025 Meeting Schedule	Page 13
Administrative Matters
Statement of Financial Interest 2023 Form 1 Electronic Filing – Filing Deadline: July 1, 2024
Board Members Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

PENTATHLON COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in the XXXX Court
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

10/06/2023

Affiant further says that the newspaper complies with all legal	for  publication  in  chapter	50,  Florida

	-!Jdl 

(SEAL)
GUILLERMO GARCIA personally known to me

PENTATHLON COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
FEBRUARY 21, 2024

CALL TO ORDER

District Manager Nancy Nguyen called the February 21, 2024, Regular Board Meeting of the Pentathlon Community Development District (the “District”) to order at 6:00 p.m. in the Kendall Executive Center Second Floor Conference Room located at 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on October 6, 2023, as part of the District’s Fiscal Year 2023/2024 Regular Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairwoman Grissobelle Reyes-Obando, Vice Chairman Andre Goins, and Supervisors Michael Hunt and Julio Obando constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and District Counsel Liza Smoker of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments for items not on the agenda.
APPROVAL OF MINUTES
October 18, 2023, Regular Board
Ms. Nguyen presented the October 18, 2023, Regular Board Meeting minutes and asked if there were any comments and/or changes.

There being no changes and/or comments, a motion was made by Ms. Reyes-Obando, seconded by Mr. Goins and unanimously passed approving the October 18, 2023, Regular Board Meeting minutes, as presented.

OLD BUSINESS
Staff Report, as Required

There was no staff report at this time.
NEW BUSINESS
Page 1 of 3

Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget

Ms. Nguyen presented Resolution No. 2024-01, entitled:

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen explained that the proposed 2024/2025 fiscal year budget would be balanced by designating a carryover of approximately $10,400 from the projected fund balance as of September 30, 2024. Ms. Nguyen advised that since the overall proposed assessments were not increasing in the fiscal year 2024/2025, letters to the residents would not be required. Furthermore, Ms. Nguyen stated as part of Resolution No. 2024-01, the Board must set a date for the public hearing to adopt the fiscal year 2024/2025 final budget and assessment roll. A discussion ensued after which:

A motion was made by Mr. Hunt, seconded by Ms. Reyes-Obando and unanimously passed to approve and adopt Resolution No. 2024-01, as presented, setting the public hearing to adopt the fiscal year 2024/2025 final budget and assessments for May 15, 2024, at 6:00 p.m. in the Kendall Executive Center Second Floor Conference Room located at 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193; and further authorizes publication/notice of the budget public hearing, as required by law.

Consider Resolution No. 2024-02 – Adopting an Electronic Signature Policy

Ms. Nguyen presented Resolution No. 2024-02, entitled:

RESOLUTION 2024-02
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING AN ELECTRONIC SIGNATURE POLICY, PROVIDING DISTRICT MANAGER WITH AUTHORITY AND RESPONSIBILITY FOR APPROVAL OF ELECTRONIC SIGNATURES AND IMPLEMENTATION OF CONTROL PROCESSES AND PROCEDURES TO ENSURE COMPLIANCE, INTEGRITY, AND SECURITY, IN ACCORDANCE WITH CHAPTER 688, FLORIDA STATUTES; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.

Ms. Nguyen explained that this resolution provides the District Manager the authority and responsibility for approval of electronic signatures and implementation of control process and procedures to ensure compliance, integrity, and security, in accordance with Chapter 688, Florida Statutes. A discussion ensued, after which:

A motion was made Ms. Reyes-Obando, seconded by Mr. Obando and unanimously passed to approve and adopt Resolution No. 2024-02, thereby adopting an Electronic Signature Policy.

Discussion Regarding Required Ethics Training and Financial Disclosure Memorandum

Ms. Smoker reminded the Board that beginning January 1, 2024, elected and appointed officers of independent special districts are required to complete four (4) hours of ethics training annually. Ms. Smoker presented the Required Ethics Training and Financial Disclosure Memorandum (Memorandum) prepared by Ms. Smoker’s firm which lists online training options. Ms. Smoker provided an explanation for each of the training options listed and further explained that they should have received a clickable version of the Memorandum via an email from the District Manager. Ms. Smoker further explained that the ethics training confirmation is not required when submitting the 2023 Form 1 (which is due on July 1, 2024); however, Board Supervisors are required to complete their 4-hour ethics training before December 31, 2024 to be able to confirm the training requirement confirmation when submitting their 2024 Form 1 (which is due on July 1, 2025).

ADMINISTRATIVE MATTERS
Staff Report, as Required

There was no staff report at this time.

BOARD MEMBER & STAFF CLOSING COMMENTS

Ms. Nguyen stated that unless an emergency were to arise, the Board would not need to meet until May 15, 2024.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Goins, seconded by Mr. Obando adjourning the Regular Board Meeting at approximately 6:21 p.m. There were no objections.

Secretary/Assistant Secretary	Chairperson/Vice-Chairperson

Publication Date 2024-04-26

Subcategory Miscellaneous Notices

Notice of Public Hearing
and Regular Board Meeting of the Pentathlon Community Development District
The Board of Supervisors (the "Board") of the Pentathlon Community Development District (the "District") will hold a Public Hearing and Regular Board Meeting on May 15, 2024, at 6:00 p.m., or as soon thereafter as the meeting can be heard, at Kendall Executive Center located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193.
The purpose of the Public Hearing is to receive public comment on the District's Fiscal Year 2024/2025 Proposed Final Budget and Assessment Roll for the District. The purpose of the Regular Board Meeting is for the Board to consider any other District business which may lawfully and properly come before the Board. A copy of the Budget and/or the Agenda may be obtained from the District's website or at the offices of the District Manager, 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193, during normal business hours. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for Community Development Districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or two Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at 786-347-2700 ext. 2027 and/or toll free at 1-877-737-4922, at least seven (7) days prior to the date of the meetings.
If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice.
Pentathlon Community Development District www.pentathloncdd.org
PUBLISH: MIAMI HERALD 04/26/24 & 05/03/24 W00000000
Publication Dates

RESOLUTION NO. 2024-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2024/2025 FINAL BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Pentathlon Community Development District (the “District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and,

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non-ad valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1. The Final Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.  The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 15th day of May, 2024.

ATTEST:	PENTATHLON
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Pentathlon Community Development District

Final Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

FINAL BUDGET

II	DETAILED FINAL BUDGET

Ill	DETAILED FINAL DEBT SERVICE FUND BUDGET

IV	ASSESSMENT COMPARISON

FINAL BUDGET
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025
BUDGET	
ADMINISTRATIVE ASSESSMENTS	71,267	
MAINTENANCE/INFRASTRUCTURE IMPROVEMENT ASSESSMENTS	9,042	
DEBT ASSESSMENTS	212,860	
INTEREST INCOME	720	
		
TOTAL REVENUES	$	293,889	
		
EXPENDITURES		
MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS		
IMPROVEMENT CONTINGENCY	7,000	
ENGINEERING/INSPECTIONS	1,500	
TOTAL MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS	$	8,500	
		
ADMINISTRATIVE EXPENDITURES		
SUPERVISOR FEES	6,000	
PAYROLL TAXES(EMPLOYER)	480	
MANAGEMENT	34,656	
SECRETARIAL	3,000	
LEGAL	8,500	
ASSESSMENT ROLL	6,000	
AUDIT FEES	3,500	
INSURANCE	7,100	
LEGAL ADVERTISING	1,700	
MISCELLANEOUS	850	
POSTAGE	225	
OFFICE SUPPLIES	475	
DUES & SUBSCRIPTIONS	175	
TRUSTEE FEES	3,600	
CONTINUING DISCLOSURE FEE	350	
WEBSITE MANAGEMENT	1,500	
		
TOTAL ADMINISTRATIVE EXPENDITURES	$	78,111	
		
TOTAL EXPENDITURES	$	86,611	
		
REVENUES LESS EXPENDITURES	$	207,278	
		
BOND PAYMENTS	(200,088)	
		
BALANCE	$	7,190	
		
COUNTY APPRAISER & TAX COLLECTOR FEE	(5,863)	
DISCOUNTS FOR EARLY PAYMENTS	(11,727)	
		
EXCESS/ (SHORTFALL)	$	(10,400)	
		
CARRYOVER FROM PRIOR YEAR	10,400	
		
NET EXCESS/ (SHORTFALL)	$	

DETAILED FINAL BUDGET
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023
ACTUAL	
FISCAL YEAR 2023/2024
BUDGET	
FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	
ADMINISTRATIVE ASSESSMENTS	69,117	70,530	71,267	Expenditures Less Interest & Carryover/.94	
MAINTENANCE/INFRASTRUCTURE IMPROVEMENT ASSESSMENTS	10,639	9,042	9,042	Expenditures/.94	
DEBT ASSESSMENTS	213,810	213,636	212,860	Bond Payments/.94	
INTEREST INCOME	8,430	360	720	Interest Projected At $60 Per Month	
					
TOTAL REVENUES	$	301,996	$	293,568	$	293,889		
					
EXPENDITURES					
MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS					
IMPROVEMENT CONTINGENCY	0	7,000	7,000	Improvement Contingency	
ENGINEERING/INSPECTIONS	1,105	1,500	1,500	No Change From 2023/2024 Budget	
TOTAL MAINTENANCE/INFRASTRUCTURE IMPROVEMENTS	$	1,105	$	8,500	$	8,500		
					
ADMINISTRATIVE EXPENDITURES					
SUPERVISOR FEES	2,400	6,000	6,000	No Change From 2023/2024 Budget	
PAYROLL TAXES (EMPLOYER)	184	480	480	Projected At 8% Of Supervisor Fees	
MANAGEMENT	32,676	33,648	34,656	CPI Adjustment (Capped At 3%)	
SECRETARIAL	3,000	3,000	3,000	No Change From 2023/2024 Budget	
LEGAL	6,348	8,500	8,500	No Change From 2023/2024 Budget	
ASSESSMENT ROLL	6,000	6,000	6,000	No Change From 2023/2024 Budget	
AUDIT FEES	3,600	3,700	3,500	Approved Amount For 2023/2024 Audit	
INSURANCE	6,134	6,600	7,100	Fiscal Year 2023/2024 Expenditure Was $6,594	
LEGAL ADVERTISING	261	600	1,700	Costs Will Increase Due To Closing Of The Miami Business Review	
MISCELLANEOUS	798	850	850	No Change From 2023/2024 Budget	
POSTAGE	135	225	225	No Change From 2023/2024 Budget	
OFFICE SUPPLIES	200	500	475	$25 Decrease From 2023/2024 Budget	
DUES & SUBSCRIPTIONS	175	175	175	No Change From 2023/2024 Budget	
TRUSTEE FEES	3,400	3,600	3,600	No Change From 2023/2024 Budget	
CONTINUING DISCLOSURE FEE	350	350	350	No Change From 2023/2024 Budget	
WEBSITE MANAGEMENT	1,500	1,500	1,500	No Change From 2023/2024 Budget	
					
TOTAL ADMINISTRATIVE EXPENDITURES	$	67,161	$	75,728	$	78,111		
					
TOTAL EXPENDITURES	$	68,266	$	84,228	$	86,611		
					
REVENUES LESS EXPENDITURES	$	233,730	$	209,340	$	207,278		
					
BOND PAYMENTS	(203,805)	(200,818)	(200,088)	2025 P & I Payments Less Earned Interest	
					
BALANCE	$	29,925	$	8,522	$	7,190		
					
COUNTY APPRAISER & TAX COLLECTOR FEE	(2,824)	(5,864)	(5,863)	Two Percent OfTotal Assessment Roll	
DISCOUNTS FOR EARLY PAYMENTS	(10,898)	(11,728)	(11,727)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	16,203	$	(9,070)	$	(10,400)		
					
CARRYOVER FROM PRIOR YEAR	0	9,070	10,400	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	16,203	$	$		

DETAILED FINAL DEBT SERVICE FUND BUDGET PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
10,973	
100	
500	
Projected Interest For 2024/2025	

NAV Tax Collection	
203,805	
200,818	
200,088	
2025 P & I Payments Less Earned Interest	

Total Revenues	
$	214,778	
$	200,918	
$	200,588		

EXPENDITURES					

Principal Payments	
120,000	
130,000	
135,000	
Principal Payment Due In 2025	

Interest Payments	
78,380	
70,918	
65,588	
Interest Payments Due In 2025	

Total Expenditures	
$	198,380	
$	200,918	
$	200,588		

Excess/ (Shortfall)	
$	16,398	
$	-	
$		

Series 2012 Refunding Bonds Information

Original Par Amount = Interest Rate=
Issue Date= Maturity Date =

$2,780,000 1.25%-4.5%
April 2012
November 2033

Annual Principal Payments Due = Annual Interest Payments Due =

November 1st
May 1st & November 1st

Par Amount As Of 1/1/24 =	$1,595,000

Pentathlon Community Development District Assessment Comparison

Fiscal Year 2020/2021
Assessment*	Fiscal Year 2021/2022
Assessment*	Fiscal Year 2022/2023
Assessment*	Fiscal Year 2023/2024
Assessment*	Fiscal Year 2024/2025
Projected Assessment*	

Administrative	
$	136.28		
$	134.29		
$	133.80		
$	137.22		
$	
138.66	
Maintenance/Infrastructure	$	20.70		$	20.70		$	20.70		$	17.60		$	17.60	
Debt	$	413.52		$	415.50		$	415.97		$	415.64		$	414.13	
Total	$	570.50		$	570.49		$	570.47		$	570.46		$	570.39	

* Assessments Include the Following : 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:
Total Units	514

5/5/2024 12:51 PM	IV

Page 12

RESOLUTION NO. 2024-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2024/2025 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Pentathlon Community Development District (the "District") to establish a regular meeting schedule for fiscal year 2024/2025; and

WHEREAS, the Board of Supervisors (the “Board”) of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2024/2025 which is attached hereto and made a part hereof as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PENTATHLON COMMUNITY DEVELOPMENT DISTRICT, MIAMI-DADE COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted by the Board.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2024/2025 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.
PASSED, ADOPTED and EFFECTIVE this 15th day of May, 2024.

ATTEST:	PENTATHLON
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

PENTATHLON COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Board of Supervisors (the “Board”) of the Pentathlon Community Development District (the “District”) will hold Regular Meetings in the Conference Room at Kendall Executive Center located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193 at 6:00 p.m. on the following dates:

October 16, 2024
November 20, 2024
February 19, 2025
March 19, 2025
April 16, 2025
May 21, 2025
June 18, 2025
September 17, 2025

The purpose of the meetings is for the Board to consider any District business which may lawfully and properly come before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law for Community Development Districts. Copies of the Agenda for any of the meetings may be obtained from the District’s website or by contacting the District Manager at nnguyen@sdsinc.org and/or toll free at 1-877-737-4922, prior to the date of the particular meeting.

From time to time one or two Board members may participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Board members may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at nnguyen@sdsinc.org and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time to time with no advertised notice.
PENTATHLON COMMUNITY DEVELOPMENT DISTRICT
www.pentathloncdd.org
PUBLISH: MIAMI HERALD 10/01/24